I’m afraid most people rush to share the pictures they take, attaching them to emails, text messages, or publishing them on various forms of social media. Images – or more precisely the interest of their family, friends and followers for those images – tend to be ephemeral. Shot, shared, forgotten.

If you visit these blog pages, I’ll assume that you’re interested in photography. And I will bet that when you shoot pictures, they’re important to you, and you take time to reference and archive them. If you still shoot film, you probably store the negatives and slides in binders with their contact sheet, and if you shoot digital, you certainly rely – at a minimum, on Apple or Google’s photo management services – or, more likely, use more specialized software to catalog, process and archive your images.

Of course, beyond the few Gigabytes of free storage you get with your smartphone (5 GB with Apple, 15 GB with Google), you need to pay a monthly suscription fee – $3.00 /month for 200 GB with Apple, $2.00 for 100 GB with Google. It’s not much to store 10,000 to 20,000 images (assuming 10 Mbytes /image) – but I’m surprised by the number of people I know who go regularly through their Photo apps and delete images they like (and might be happy to look at again five years from now) just for the sake of saving two or three dollars a month.

And when, for an happy event (wedding, graduation, big life milestone …) they’re being asked to send a few of their images to contribute to a family slide show or to a shared photo-album, they can’t find any – or so few.

At the risk of being provocative, I’ll say that in photography, Archival and Retrieval are at least as important as taking the pictures in the first place. So, what are the options?

The Photo Management Service provided by the OS vendor of your phone, tablet or personal computer.

We’re talking of Apple Photos, Google Photos, and Microsoft… Photos, of course. The “App” is the front end of a set of cloud based services, that provide photo storage, editing, cataloging and sharing capabilities, increasingly with the help of AI.

Even without being passionate about photography, it’s easy to accumulate a few tens of thousands of pictures in a few years. The challenge is to organize them, and to retrieve the one you need without having to spend hours browsing galleries.

The photo management apps try and organize your photo library by date (easy), by theme, by trip, but what’s particularly impressive are the search capabilities – the app is using information it reads in the images (like the name tag of a dog), combining that with what it knows for sure (like the date and the GPS coordinates stored in the picture file) and what it has learned about you and your entourage to help you retrieve images. Without requiring you have entered captions or keywords to identify your subject. If Jules is a dog, it will answer questions such as “Jules in Chattanooga in 2014”. It even works with objects: “My Jeep in Destin” returns pictures of my Jeep in Destin, FL, “pictures of a ball pen” returns… ball pens, and searching for the word “dawn” will return all the pictures taken at sunrise (and sunset – the search algorithm is not perfect).

If the picture has been taken with a smartphone, it will be managed “natively” by the app. If it has been taken with a dedicated camera, the image will first need to be imported – most cameras vendors provide their own app that will transfer selected images from the camera to the Photo app of the device over a WiFi connection.

For Apple and Google, what matters the most is their ability to retain their client in their eco-system in the long run, from phone to phone to phone (they call that the stickiness). Once you’ve stored 10,000 photos in their Photo app, you’ve put yourself in a very sticky situation, and you will think twice before switching to the other side. Of course, transferring your images from Apple to Google or Google to Apple is always possible, but it won’t be immediate or straightforward and you may lose some information in the process (some metadata, and proprietary features like Apple’s Live Photos and RAW files, for instance).

Photo cataloging / photo editing tools from specialized software vendors

If Apple or Google’s photo apps don’t give you enough, or if you don’t want your images to be stored in a cloud, or you don’t want to pay a monthly subscription fee and would rather buy conventional perpetual licenses, there is certainly a specialized photo management software that meets your needs.

Generally speaking, dedicated photo management software will offer more options for tagging the pictures, and more powerful photo editing tools, but, if the example of Adobe is representative of the industry, will not be as good as Apple and Google at automatically organizing and easily retrieving your images: they still rely predominantly on captions and keywords to identify an image.

If you opt for local storage, you will have to invest in physical storage (directly attached drives or NAS) and you will need to protect your images with a good backup system (preferably off site, if you want it to protect your images from disasters). And off site backup plans have a cost.

Cloud storage options are very broad – going from general purpose storage services like iDrive or Dropbox to more specialized offerings like Adobe’s Lightroom “Photography Plan” – but once you’ve exhausted the limited time promotional offers, the prices are relatively similar – around $10.00 /month for 2TB for most of them. iDrive seems to be the cheapest, Dropbox is in the same ballpark as Apple and Google ($9.99 /mo for up to 2TB). As of this morning, Adobe’s “Photography Plan” includes 1TB of storage for $11.99 /month, but in all fairness the cost also includes the Lightroom Mobile, Web and Classic subscription fees, so it’s not that bad of a deal.

What are the alternatives? Placing prints in a photo album?

A physical photo album is not a substitute for an electronic catalog, but it’s a mostly forgotten way to keep the images you love together, and return to them when you feel like it. You can even scan the prints if you can’t find the negatives or the original digital files (I’ve done it, shame on me), so it’s also a form of backup.

The ability to create photo books used to be integrated in the photo cataloging apps: the option existed in Apple’s iPhoto – you picked the images, worked the layout and (of course) paid a hefty fee, and Apple would send you a printed photo album with a little Apple logo on the back. I’ve not used a recent version of Adobe Lightroom Classic but I believe the option to create photo books still exists (in conjunction with the Blurb photo book printing service). It does not exist on the “non-classic” versions of Lightroom.

Maybe the combination of Lightroom Classic and Blurb is still the reference to beat – but I’ve not been impressed with the alternatives – I tested Mixbook – and while the quality of the printed books was satisfactory, I found the solution difficult to use and also very expensive.

If you need multiple copies of a photo album, creating a photo book with one of those services makes sense, although it will cost you, but if you only need one copy, it may be simpler, faster and cheaper to print the pictures at home, and place them in a good old (physical) photo album.

Last by not least, Canon, Fujifilm, HP, Kodak and Polaroid (in alphabetical order) all propose easy to use ultra-portable printers, that will let you print images from a smartphone or a tablet – and place them in small photo albums that they can also provide. Fujifilm and Polaroid printers use instant film packs, Canon, HP and Kodak use a technology named “zero ink” (a sophisticated thermal paper). In my personal experience, assembling a mini photo album of 20 pictures is quick, easy, and ultimately cheaper than configuring a photo book from Blurb, Mixbook and dozens of their competitors.

More about Lightroom Mobile and Instant Film printers:

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